Paylocity Pricing Calculator 2026
Estimate your total cost including hidden fees
The Paylocity pricing calculator at CostBench estimates true total cost of ownership, factoring in implementation, support, training, and hidden costs that add ~51% beyond the advertised $20–$40/user/month pricing.
Your actual Paylocity cost depends on team size, tier selection, contract length, and add-ons. Enter your specifics below to get a personalized breakdown with Year 1 and ongoing costs.
- Base pricing: 3 tiers available, $20–$40/user/month
- Annual savings: Typically 17% off with annual billing
- Implementation: $5,000–$15,000 per user
- Support fees: ~15% of license cost for premium support
- Training: $500 per user for onboarding and training
Compared to other hr/hris tools, Paylocity is budget-friendly. Hidden costs typically add 51% to the advertised price across the industry.
Paylocity pricing ranges from $20 to $40 per user/month as of March 2026. Paylocity offers 3 pricing tiers. Hidden costs include annual price increases, basehr package requirement, implementation support time, which can add 30-60% to the base license fee. Pricing verified from 5 sources by CostBench.
Your Estimate
Cost Breakdown
Includes one-time costs (implementation, training)
Real-World Paylocity Cost Examples
Starter Setup
$20$20/month
A small business getting started with Paylocity on the Core plan
Growing Business
$30$30/month
A mid-size business using Paylocity on the Professional plan
Enterprise (100+ users)
$Custom pricing — typically negotiated annually, contact sales for quoteCustom pricing — typically negotiated annually, contact sales for quote
A large enterprise deploying Paylocity across the organization
50-Employee Company, Professional Plan
$18,000$18,000 Year 1 ($18,000 licenses)
Mid-sized company with standard payroll, time tracking, and benefits administration needs on the Professional tier at $30/user/month.
Calculated from CURRENT TIER DATA150-Employee Company, Core Plan with BaseHR
$38,000$38,000 Year 1 ($36,000 licenses + $2,000 BaseHR package)
Larger company using Core tier at $20/user/month plus required BaseHR package for basic payroll functionality.
CURRENT TIER DATA and Vendr community insight on BaseHR requirement200-Employee Enterprise Implementation
$42,240$42,240 Year 1 (based on Vendr median annual cost)
Enterprise company with custom pricing on Enterprise tier, including 2-month implementation period with 3 months free billing delay.
Vendr median annual cost and implementation timeline from community insightsCompare at This Team Size
Frequently Asked Questions
01 How accurate is this Paylocity pricing calculator?
This calculator uses official Paylocity pricing data verified as of 2026-01-26. Hidden cost estimates are based on 6 verified cost categories from real user reports. Actual costs may vary based on negotiated discounts, specific feature requirements, and implementation complexity.
02 What hidden costs should I include in my Paylocity budget?
Our calculator includes 6 verified hidden cost categories for Paylocity: Annual Price Increases, BaseHR Package Requirement, Implementation Support Time, Customer Service Delays, and 2 more. Toggle each to see how they affect your total cost.
03 Should I choose monthly or annual billing for Paylocity?
Annual billing typically saves 15-20% compared to monthly rates. However, monthly billing provides flexibility if you're testing the platform or have fluctuating team sizes. Commit annually only once you've validated the tool fits your needs.
04 How do I know which Paylocity tier I need?
Start with your must-have features. Paylocity offers 3 tiers ranging from $20 to $40/user/month. Entry tiers work for basic needs, while enterprise tiers add advanced security, customization, and support.
05 Can I negotiate Paylocity pricing below calculator estimates?
Yes, Paylocity pricing is negotiable. Most companies save 15-30% off list prices through negotiation, especially for larger deployments or multi-year commitments. See our <a href="/software/hr/paylocity/negotiation/">negotiation guide</a> for tactics.
Let Us Negotiate a Better Paylocity Deal
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