Microsoft Project Pricing Calculator 2026
Estimate your total cost including hidden fees
The Microsoft Project pricing calculator at CostBench estimates true total cost of ownership, factoring in implementation, support, training, and hidden costs that add ~50% beyond the advertised $10–$55/user/month pricing.
Your actual Microsoft Project cost depends on team size, tier selection, contract length, and add-ons. Enter your specifics below to get a personalized breakdown with Year 1 and ongoing costs.
- Base pricing: 3 tiers available, $10–$55/user/month
- Annual savings: Typically 17% off with annual billing
- Implementation: $500–$2,000 per user
- Support fees: ~20% of license cost for premium support
- Training: $500 per user for onboarding and training
Compared to other project management tools, Microsoft Project is budget-friendly. Hidden costs typically add 50% to the advertised price across the industry.
Microsoft Project pricing ranges from $10 to $55 per user/month as of March 2026. Microsoft Project offers 3 pricing tiers. Implementation, training, and support fees can add 30-60% to the base license fee. Pricing verified from 12 sources by CostBench.
Your Estimate
Cost Breakdown
Includes one-time costs (implementation, training)
Real-World Microsoft Project Cost Examples
Small Team Setup (10 users)
$100$100/month
Basic project tracking with Gantt charts and task dependencies using Plan 1
Mid-size Company (50 users)
$1,500$1,500/month + $2,000 setup
Resource management and desktop client access with Plan 3, including implementation
Enterprise Portfolio (200 users)
$11,000$11,000/month + $8,000 setup
Full portfolio management with Plan 5, professional implementation, and training
Compare at This Team Size
Frequently Asked Questions
01 How accurate is this Microsoft Project pricing calculator?
This calculator uses official Microsoft Project pricing data verified as of 2026-03-08. Hidden cost estimates use industry averages. Actual costs may vary based on negotiated discounts, specific feature requirements, and implementation complexity.
02 What hidden costs should I include in my Microsoft Project budget?
Beyond license fees, budget for: implementation (typically $5K-$100K+), premium support (15-20% of license), training ($500-$2K per user), and ongoing admin costs. Our calculator includes toggles for these common hidden costs.
03 Should I choose monthly or annual billing for Microsoft Project?
Annual billing typically saves 15-20% compared to monthly rates. However, monthly billing provides flexibility if you're testing the platform or have fluctuating team sizes. Commit annually only once you've validated the tool fits your needs.
04 How do I know which Microsoft Project tier I need?
Start with your must-have features. Microsoft Project offers 3 tiers ranging from $10 to $55/user/month. Entry tiers work for basic needs, while enterprise tiers add advanced security, customization, and support.
05 Can I negotiate Microsoft Project pricing below calculator estimates?
Yes, Microsoft Project pricing is negotiable. Most companies save 15-30% off list prices through negotiation, especially for larger deployments or multi-year commitments. See our <a href="/software/project-management/microsoft-project/negotiation/">negotiation guide</a> for tactics.
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