Microsoft OneNote vs Capacities

Name: Capacities
Brand: Capacities
Availability: OnlineOnly

Note-Taking Apps pricing comparison · 2026

Microsoft OneNote pricing ranges from $9.99–$19.99/month, while Capacities ranges from $0–$12.49/month. Capacities is typically 58% more affordable, though your actual cost depends on tier and team size.

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See pricing on each vendor's site

Above-the-fold path — each link opens the vendor's pricing page in a new tab.

Visit Microsoft pricing

Free plan limits → Discount programs →

Visit Capacities pricing

Free plan limits → Discount programs →

Compare

2 products · Note-Taking Apps

Side-by-side · live

Microsoft OneNote

OneNote is free as a standalone note-taking application.

verified 12w ago

$809 $3.7K

View pricing →

Capacities

Capacities pricing starts at $9.

verified 6w ago

$809 $3.7K

View pricing →

Annual license estimate

Capacities costs $150 less than Microsoft · 25 seats where applicable

Cheapest $3.7K

Spread 4%

Estimated license cost

at 25 seats

List price × seats. Click a tier below to lock it.

Microsoft 365 Family

$3.9K/yr

year 1 license · $13/seat

Believer

$3.7K/yr

year 1 license · $12/seat

What buyers actually pay

median, annual

Vendr deal-flow data. The real benchmark, not list price.

Median annual

$809/yr

Vendr · n=59

No Vendr data

—

Not in Vendr's deal flow

REF · 01

Sources & confidence

Every dollar amount and contract clause below traces back to a sourced fact. We don't manufacture composite scores.

Where this data comes from

Vendr · TrustRadius · Reddit · BBB · official docs

Sources 5 sourced facts

2 contract · Vendr median · 2 review platforms

Last verified 2mo ago

Confidence Medium confidence

Sources 7 sourced facts

6 hidden-cost · 1 contract

Last verified 1mo ago

Confidence Medium confidence

REF · 02

Plans at a glance

Every tier per product. Lock one to drive the cost row above and reveal a tier-specific outbound CTA.

Tier ladder

Click a tier to lock the cost row to it. Locking surfaces a tier-specific Visit CTA.

REF · 03

Hidden costs

Each cost is severity-ranked, with the dollar range quoted from its source (Vendr, Reddit, TrustRadius, BBB, official docs) — never our estimate.

Beyond the sticker

Severity-ranked, sourced

No hidden costs documented

5 documented

Learning Curve

1 source
Limited Import Tools

1 source
Mobile App Limitations

1 source
Customization Paywall

1 source
Performance with Large Notes

1 source

REF · 04

Contract terms

The fine print, surfaced. Green = buyer-friendly. Each clause backed by a quoted source.

Microsoft

Capacities

Auto-renewal

Yes

Cancellation

—

at least 24 hours before the end of the current billing period

Commitment

Until the anniversary date for annual subscriptions

—

Price escalation

—

Can downgrade

—

REF · 05

What users say

Aggregated, with sample sizes. We use whichever review platform has data.

User reviews

TrustRadius · Trustpilot · G2

TrustRadius

8out of 5 (950)

Trustpilot

1.5out of 5 (20)

Best for

Individuals who want OneNote with Microsoft 365 apps, Copilot features, and 1 TB cloud storage

Watch out

Sync failures and data loss

No public ratings yet

Best for

For everybody

Watch out

Learning Curve

Decide

Get a quote from each vendor

Each link opens the vendor's pricing page in a new tab.

Visit Microsoft pricing

Free plan limits → Discount programs →

Visit Capacities pricing

Free plan limits → Discount programs →

License cost is computed from publicly listed plans (real math, list price × seats). Median annual cost is from Vendr's deal flow when available — see source badges. Hidden costs and contract terms each cite their own sources. We do not invent composite scores.

Note-Taking Apps