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Smartcare

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Smartcare uses custom pricing as of September 2026. Contact Smartcare directly for a personalized quote. Pricing depends on your chosen tier, contract length, and negotiated discounts.

Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.

  • Free tier: No free tier available

Smartcare offers 1 pricing tiers: Smartcare.

Compared to other childcare & daycare management software software, Smartcare is positioned at the budget-friendly price point.

  • 9 documented hidden costs beyond list price
  • Contracts auto-renew — 30 days' prior notice
  • G2 rating: 4.1 out of 5 from 25 reviews (as of Jul 2026)
Last verified: | Sources: 1 pricing pages and reviews

How much does Smartcare cost?

Smartcare uses custom pricing across 1 plan. Contact Smartcare directly for a personalized quote. Plans include Smartcare (custom pricing).

Smartcare Pricing Overview

Smartcare uses custom pricing — contact their sales team for a quote. The Smartcare plan requires contacting sales for a custom quote.

Smartcare contracts auto-renew, with a typically one year for Center Management Services minimum commitment, requiring 30 days' prior notice notice to cancel.

There are at least 9 documented hidden costs beyond Smartcare's list price, including implementation, training, and add-on fees.

This pricing was last verified in June 14, 2026 from 1 independent source.

Request Smartcare Pricing

Smartcare offers custom pricing for its service. Contact their sales team for a quote tailored to your needs.

How Smartcare Pricing Compares

Compare Smartcare pricing against top alternatives in Childcare & Daycare Management Software.

Storypark $1.59-$1.59/child / month View pricing → Tadpoles $2.25-$2.25 per active child per month View pricing → Procare Solutions Custom pricing View pricing →

Compare Smartcare vs Alternatives

Before committing to Smartcare, compare pricing with these 3 alternatives in the same category.

VSStorypark
From $1.59/child / month

Compare pricing
VSTadpoles
From $2.25 per active child per month

Compare pricing
VSProcare Solutions
Custom

Compare pricing

All Smartcare alternatives & migration guides

What Companies Actually Pay for Smartcare

Review scores
G2 4.1out of 5 (25)
Third-party review aggregates, as of Jul 2026
Top pricing complaints
Frequent UpdatesReporting IssuesBilling and Accounting DifficultiesLimited Parent-Teacher Communication

How Smartcare Pricing Compares

Software Starting Price Top Price
Smartcare Custom Custom
Storypark $1.59/child / month $1.59/child / month
Tadpoles $2.25 per active child per month $2.25 per active child per month
Jackrabbit Care Custom Custom
Procare Solutions Custom Custom
ChildcareCRM Custom Custom

Browse all Childcare & Daycare Management Software pricing →

9 Smartcare Hidden Costs Beyond the List Price

Beyond the listed price, Smartcare has at least 9 documented hidden costs that can significantly increase total cost of ownership.

Watch for 9 hidden costs
  • Technology Fee
    medium 1 source
    Grounded summary Hidden/Implementation Costs: Smartcare charges a "Technology Fee" which can be structured either "per child" or as a "flat fee," and is payable monthly in advance.
  • On-site Implementation Service
    low 1 source
    Grounded summary For centers that opt for on-site implementation, the service includes up to four hours of in-person assistance and a dedicated center service manager for six weeks of training.
  • Payer Software Fee / Convenience Fee
    medium 1 source
    Grounded summary A notable aspect of Smartcare's billing is its "Payer Software Fee" feature, which allows childcare centers to pass credit card and ACH (Automated Clearing House) transaction fees directly to parents as a "Convenience Fee."
  • Parent Paid Model Transaction Fee
    low 1 source
    Grounded summary some sources indicate a "Parent Paid Model" involving a small transaction fee per child per month, paid by the parent, and a "Center Paid Model" with a flat rate fee of $199 per month, paid by the center.
  • Billing Difficulties
    high 1 source
    Grounded summary Hidden/Implementation Costs: Smartcare charges a "Technology Fee" which can be structured either "per child" or as a "flat fee," and is payable monthly in advance.
  • Time-Consuming Setup
    medium 1 source
    Grounded summary Time-Consuming Setup and Onboarding: "Setup and onboarding demand more time than most centers anticipate," indicating an indirect cost in terms of staff hours and potential operational disruption
  • Accounting Discrepancies $1000
    critical 1 source
    Grounded summary Despite the "no hidden fees" claim for single centers, some users have reported indirect implementation costs: * Difficulty with Billing Implementation: Users have found "Billing and invoicing was EXTREMELY difficult to implement"
  • Additional Service Device Fees
    low 1 source
    Grounded summary Additional Service Devices: Smartcare's terms of service mention a "one-time fee and/or agree to an incremental early termination fee" if additional service devices are provided at the user's request or at Smartcare's discretion
  • Disproportionate Scaling Costs
    medium 1 source
    Grounded summary Scaling Costs: One review noted that the "Pricing structure becomes harder to justify as enrollment scales," suggesting that costs may increase disproportionately as a center grows
Tip

Ask your Smartcare sales rep about these costs upfront. Getting them in writing before signing can save you from surprise charges later.

Full hidden costs breakdown →

Intelligence sourced from 2 independent sources
industry G2 B2B reviews
Key claims include inline source attribution. Data verified against multiple independent sources. 10 source citations total.

Smartcare Contract Terms

Smartcare contracts auto-renew. Changes require 30 days' prior notice. These terms are sourced from verified buyer experiences.

Contract Terms
Auto-Renewal Yes
Cancellation Notice 30 days' prior notice
Minimum Commitment typically one year for Center Management Services
Based on 1 verified source

Smartcare Pricing FAQ

01 What is the cheapest plan for Smartcare?

Smartcare offers custom pricing. Please contact their sales team for details.

02 Does Smartcare have a free plan?

Smartcare does not offer a free plan.

03 How can I get pricing for Smartcare?

Smartcare provides custom pricing. You will need to contact their sales team for a quote.

Is this pricing incorrect? — we'll verify and update it.