Microsoft Planner Hidden Costs 2026
What they don't show you on the pricing page
Microsoft Planner costs Free to $30 per user/month as of June 2026, with 3 plans available including a free tier. Plans: Planner Basic (free), Planner Plan 1 at $10/user/month, and Planner and Project Plan 3 at $30/user/month. Pricing depends on your chosen tier, contract length, and negotiated discounts.
Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.
- Free tier: Yes
Microsoft Planner offers 3 pricing tiers: Planner Basic, Planner Plan 1, Planner and Project Plan 3. A free plan is available. Paid plans include Planner Plan 1 at $10/user/month, Planner and Project Plan 3 at $30/user/month. The Planner Plan 1 plan is individual project managers needing gantt and dependencies.
Microsoft Planner true cost runs 70% above the listed $0-$30/user/month price as of June 2026. For a 25-person team, expect ~$7,650 in year-one costs vs the $4,500 base license. Verified from 1 sources by CostBench.
Example: True Cost for 25 Users
| License (25 × $15 × 12) | $4,500/yr |
| Implementation (one-time) | +$15,000–$50,000 |
| Premium Support (20%) | +$900/yr |
| Training (25 × $500) | +$12,500 |
| Admin (part-time) | +$15,000–$25,000/yr |
| Estimated Year 1 Total | ~$7,650 |