Todoist Hidden Costs 2026
What they don't show you on the pricing page
Todoist costs Free to $8 per user/month as of June 2026, with 3 plans available including a free tier. Plans: Beginner (Free) (free), Pro at $5/user/month, and Business at $8/user/month. Pricing depends on your chosen tier, contract length, and negotiated discounts.
Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.
- Free tier: Yes
Todoist offers 3 pricing tiers: Beginner (Free), Pro, Business. A free plan is available. Paid plans include Pro at $5/user/month, Business at $8/user/month. The Pro plan is individuals managing complex projects.
Todoist true cost runs -100% above the listed $0-$8/user/month price as of June 2026. For a 25-person team, expect ~$5 in year-one costs vs the $1,500 base license. Key hidden costs: free plan limited to 5 projects - power users quickly outgrow this, activity history limited to 1 week on free - no historical context, only 3 filter views on free vs 150 on pro. Verified from 5 sources by CostBench.
Example: True Cost for 25 Users
| License (25 × $5 × 12) | $1,500/yr |
| Implementation (one-time) | +$15,000–$50,000 |
| Premium Support (20%) | +$300/yr |
| Training (25 × $500) | +$12,500 |
| Admin (part-time) | +$15,000–$25,000/yr |
| Estimated Year 1 Total | ~$5 |