Navan Pricing Calculator 2026
Estimate your total cost including hidden fees
The Navan pricing calculator at CostBench estimates true total cost of ownership, factoring in implementation, support, training, and hidden costs that add ~50% beyond the advertised Free–$15/per user per month pricing.
Your actual Navan cost depends on team size, tier selection, contract length, and add-ons. Enter your specifics below to get a personalized breakdown with Year 1 and ongoing costs.
- Base pricing: 3 tiers available, Free–$15/per user per month
- Annual savings: Typically 17% off with annual billing
- Implementation: $500–$2,000 per user
- Support fees: ~20% of license cost for premium support
- Training: $500 per user for onboarding and training
Compared to other expense management tools, Navan is budget-friendly. Hidden costs typically add 50% to the advertised price across the industry.
Navan pricing ranges from $0 to $15 per per user per month as of May 2026. Navan offers 3 pricing tiers. Implementation, training, and support fees can add 30-60% to the base license fee. Pricing verified from 5 sources by CostBench.
Your Estimate
Cost Breakdown
Includes one-time costs (implementation, training)
Navan Pricing by Team Size
Here's what Navan costs for different team sizes, based on the Business Expense plan:
| Team Size | Monthly Cost | Annual Cost |
|---|---|---|
| 5 users | $75/mo | $900/yr |
| 10 users | $150/mo | $1,800/yr |
| 25 users | $375/mo | $4,500/yr |
| 50 users | $750/mo | $9,000/yr |
| 100 users | $1,500/mo | $18,000/yr |
| 250 users | $3,750/mo | $45,000/yr |
| 500 users | $7,500/mo | $90,000/yr |
Prices based on Navan Business Expense plan at $15/per user per month. Verified April 2026.
Real-World Navan Cost Examples
Small Business (25 employees, Business Expense)
$4,500$4,500 Year 1 ($0 travel + $4,500 expense: 25 users × $15/user × 12 months)
A 25-person company using Navan Business Travel for free corporate travel booking plus Business Expense for expense management across all 25 employees.
Based on Navan Business Travel and Business Expense published pricingMid-Market (100 employees, Business Expense)
$18,000$18,000 Year 1 ($0 travel + $18,000 expense: 100 users × $15/user × 12 months)
A 100-person company pairing Navan Business Travel (free) with Business Expense for expense management across all 100 employees.
Based on Navan Business Travel and Business Expense published pricingEnterprise (500 employees, negotiated contract)
$104,649$104,649/year (median negotiated price for 500-user T&E deployment, ~$209/user/year)
A 500-employee company on Navan Enterprise with a negotiated annual contract including travel, expense management, and corporate card. Median negotiated pricing based on Vendr data.
Vendr marketplace data showing median buyer price for 500-user deployments based on 166 purchase recordsTravel-only (Business Travel tier)
$0$0/month
A company using only Navan Business Travel for corporate travel booking, without adding Business Expense. No direct software cost because the plan is funded by provider commissions.
Based on Business Travel tier pricing (commission-funded)Compare at This Team Size
Frequently Asked Questions
01 How accurate is this Navan pricing calculator?
This calculator uses official Navan pricing data verified as of 2026-04-25T00:00:00.000Z. Hidden cost estimates use industry averages. Actual costs may vary based on negotiated discounts, specific feature requirements, and implementation complexity.
02 What hidden costs should I include in my Navan budget?
Beyond license fees, budget for: implementation (typically $5K-$100K+), premium support (15-20% of license), training ($500-$2K per user), and ongoing admin costs. Our calculator includes toggles for these common hidden costs.
03 Should I choose monthly or annual billing for Navan?
Annual billing typically saves 15-20% compared to monthly rates. However, monthly billing provides flexibility if you're testing the platform or have fluctuating team sizes. Commit annually only once you've validated the tool fits your needs.
04 How do I know which Navan tier I need?
Start with your must-have features. Navan offers 3 tiers ranging from $0 to $15/per user per month. Entry tiers work for basic needs, while enterprise tiers add advanced security, customization, and support.
05 Can I negotiate Navan pricing below calculator estimates?
Yes, Navan pricing is negotiable. Most companies save ~34% off list prices through negotiation, especially for larger deployments or multi-year commitments. See our negotiation guide for tactics.